Company Description
By working at Harvard University, you join a vibrant community that
advances Harvard’s world-changing mission in meaningful ways,
inspires innovation and collaboration, and builds skills and
expertise. We are dedicated to creating a diverse and welcoming
environment where everyone can thrive.
Why join the Harvard Faculty of Arts and Sciences?
The Faculty of Arts and Sciences (FAS) is the historic heart of
Harvard University. It is the home of Harvard’s undergraduate
program (Harvard College, founded in 1636) as well as all of
Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate
School of Arts and Sciences, founded in 1872), Harvard Athletics
and the Division of Continuing Education. The 40 academic
departments and 30+ centers of the FAS support a community
unparalleled in its academic excellence across the broadest range
of liberal arts and sciences disciplines. Together, the FAS seeks
to foster an environment of ambition, curiosity and shared
commitment to knowledge and truth that elicits excellence from all
members of our community and prepares the next generation of
leaders through a transformative educational experience.
Job Description
Job Summary:
The Faculty Assistant (FA) provides administrative and operational
support to faculty to enable effective teaching and research. The
FA serves as the primary point of contact for administrative
matters and coordinates day-to-day activities. Strong in-person
presence required.
Job-Specific Responsibilities:
• Manage calendars, travel, expenses, and daily administrative
needs of faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities
(e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving as
their main point-of-contact to functional partners and shared
service centers
• Provide support for faculty members directly related to their
teaching and research portfolio
• Provide support for events led by faculty
• May be responsible for obtaining permissions and copyright
registration
• Updates Canvas course materials when TFs are not available
• Submit faculty concur expense reports
• Assists designated faculty with the submission of corporate
card receipts, required financial forms, and advises faculty of
upcoming payment deadlines
• Uses multiple technical applications including word processing,
database management, spreadsheets, graphics and presentation
software, electronic calendar, email, and other
technical/scientific applications
• May perform other related duties as assigned, including sharing
responsibility for general administrative coverage such as
reception and event support.
Working Conditions:
May be expected to work on campus up to four days per week.
Physical Requirements:
Qualifications
Basic Qualifications:
Three years minimum of administrative or customer support
experience.
Additional Qualifications and Skills:
• Strong organizational and time management skills
• Ability to manage multiple priorities with accuracy and
attention to detail
• Professional written and verbal communication skills
• Discretion and sound judgment
• Ability to work independently and escalate issues
appropriately
• Stakeholder coordination
• Ability to directly support multiple faculty simultaneously
with a customer-service orientation
• Familiarity with higher education, research administration, or
academic operations preferred
• Ability to handle confidential information with
discretion.
• Ability to work across teams and with a variety of projects and
constituencies.
• Strong skills in Word, Excel and PowerPoint required.
Experience with Canvas and Concur a plus.
Certificates and Licenses:
Will require completion of internal financial, procurement, or
research compliance training
Additional Information
• Appointment End Date:
• Standard Hours/Schedule: 35 hours per week
• Compensation Range/Rate (including Shift Differential if
applicable):
• Visa Sponsorship Information: Harvard University is
unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Other Information:
• Finalists will be asked to complete a skill assessment
cv editing task that includes writing a brief update
email.
• This position has been determined by school or unit leaders
that some of the duties and responsibilities can be effectively
performed at a non-Harvard location. The work schedule and location
will be set by the department at its discretion and based upon
operational needs. When not working at a Harvard or
Harvard-designated location, employees in hybrid positions must
work in a Harvard registered state in compliance with the
University’s Policy on Employment Outside of Massachusetts.
Additional details will be discussed during the interview process.
Certain visa types and funding sources may limit work location.
Individuals must meet work location sponsorship requirements prior
to employment.
Work Format Details
This position has been determined by school or unit leaders that
some of the duties and responsibilities can be effectively
performed at a non-Harvard location. The work schedule and location
will be set by the department at its discretion and based upon
operational needs. When not working at a Harvard or
Harvard-designated location, employees in hybrid positions must
work in a Harvard registered state in compliance with the
University’s Policy on Employment Outside of Massachusetts .
Additional details will be discussed during the interview process.
Certain visa types and funding sources may limit work location.
Individuals must meet work location sponsorship requirements prior
to employment.
Salary Grade and Ranges
This position is salary grade level 053. Please visit Harvard’s Salary Ranges to view the
corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to
support a healthy work-life balance and your physical, mental and
financial wellbeing. Because here, you are what matters. Our
benefits include, but are not limited to:
• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting
on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition
assistance and reimbursement
• Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing
Page .
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination . We seek talent
from all parts of society and the world, and we strive to ensure
everyone at Harvard thrives. Our differences help our community
advance Harvard’s academic purposes.
Harvard has an equal employment opportunity policy
that outlines our commitment to prohibiting discrimination on the
basis of race, ethnicity, color, national origin, sex, sexual
orientation, gender identity, veteran status, religion, disability,
or any other characteristic protected by law or identified in the
university’s non-discrimination policy . Harvard’s
equal employment opportunity policy
and non-discrimination policy help all
community members participate fully in work and campus life free
from harassment and discrimination.
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