POSITION SUMMARY: Assists AVP, Creative and Executive Director Creative as well as the Creative team by performing the tasks outlined below.
FUNCTIONS OF THE JOB
• Provide administrative and clerical support to department leadership and Creative department.
• Manage calendars, schedule meetings, reserve meeting space, and coordinate virtual meeting logistics.
• Prepare, proofread, format and distribute correspondence, reports, presentations, spreadsheets, and other business documents.
• Organize and maintain electronic and physical records and filing systems in accordance with established practices.
• Coordinate travel arrangements and itineraries and prepare expense reports and related documentation.
• Process routine invoices, purchase requests, departmental forms, and other administrative transactions as assigned.
• Receive and route telephone call, emails, mail visitors, and routine inquiries to the appropriate individuals.
• Assist with meeting preparation including agendas, materials, notes, and follow-up tracking.
• Maintain departmental databases, trackers, contact lists, and recurring reports with accuracy and attention to detail.
• Order and maintain office supplies and coordinate routine vendor and facilities request.
• Schedules affiliates to use the Atlanta Office writer’s room
• Supports a variety of special events (Panels, R&B Hip Hop Awards, Holiday Dinner, Trailblazers & Employee Appreciation Day) with general administrative tasks.
• Regular attendance.
• Other duties as assigned.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.
POSITION QUALIFICATION REQUIREMENTS
Education: Bachelor’s Degree or equivalent preferred
Experience: Minimum one 2 years of administrative and office support experience.
Skills and Abilities:
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office.
• Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets.
• Able to establish a constructive and informative relationship with employees, management, writers, and publishers.
• Ability to interact professionally with a diverse employee population, and with all levels of staff and management.
• Able to work independently and with good judgment.
• Attention to detail.
• Ability to prioritize multiple assignments to meet deadlines.
• Strong typing and proofreading skills.
• Working knowledge of the music industry.
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