Summary of Position
• This position builds and maintains trust among orchestra musicians and administrative staff, serves as a liaison between musicians and management, and fulfills the duties of the Director of Orchestra Personnel in their absence.
• Works with the Director of Orchestra Personnel in administering the Collective Bargaining Agreement (CBA) with respect to all services, including start and end times, breaks, attendance, seating, musicians’ needs, and official communication.
• Maintains personnel records, including contact information, contracts, rosters, attendance records, and confidential information.
• Engages substitute and extra musicians as needed. In collaboration with People & Culture, distributes and collects new hire forms.
• Maintains substitute musician lists.
• Along with the Director of Orchestra Personnel, distributes information on weekly schedule, rosters, etc. to Musicians and staff.
• In collaboration with the Director of Orchestra Personnel and Auditions Coordinator, assists in the coordination and execution of all auditions.
• Assists in tracking and processing electronic media activity.
• Assists in preparation of Orchestra payroll.
• Manages mailbox and locker assignments, processes check requests and reimbursements, and composes memos and documents.
• Along with the Director of Orchestra Personnel, maintains wind, brass, and percussion castings sheets.
• Assists in securing orchestra personnel for various receptions, donor events, community engagement, or other activity to advance the DSO’s impact on the community.
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